QUICK – what if something happened to you today that made it impossible to work for a few weeks and you had a wedding this weekend? What if, god forbid, you were in a car accident? Had a horrible flu? Had a family death? What would you do if you were contracted to service a wedding or event this weekend and you could not?
What is your back-up plan?
Every business owner needs to have a back-up plan in case they are unable to provide services as contracted with a client. Many of us solely operate our businesses. We do everything in our businesses. We are so accustomed to this that we may not be thinking, “What if something happened to me?”
Have a list of alternates.
One of the benefits of networking and knowing others in your region and in your field is that if something should happen to you, you can rely on them to cover for you. If you have a few colleagues that you know and trust, talk to them about being your “back-up” should anything happen. (And, offer the same to them.) If you have day of contractors or assistants, you could use them as your back-ups. You can take it a step further and list their contact information and keep it in a folder called “emergency”. These would be people that are called on to help you out if an emergency arises. They’d be able to jump in and take over to the best of their ability.
Have an emergency plan.
You can take this a step further and include basic “in case of emergency” procedures to include in this folder. It may list basic information on your company, where to find client details, etc. (Make sure to review our posts on client management as having operational procedures in place will make it easier for anyone to jump in, should the need arise.) It should be basic enough to apply to any situation.
Make it legal.
You’ll want to ensure that your contract has the proper language for making a substitute. You should have something that gives you authority to make a replacement should an emergency arise. (We are not legal advisors. We recommend wedding pros talk to Katy Carrier of Carrier and Associates for proper treatment of this in their contracts.)
Tell me… what’s your back-up plan?